Introduction of Secure Login to VŠE Users

  1. About the project
  2. How to set up the MFA in Office365
  3. How to set up the MFA in InSIS
  4. Known issues and their solutions
  5. Schedule

About the project

The aim is to introduce a more secure form of logging, which will significantly reduce the possibility of misuse of logging data (phishing, keyboard observation, accidental publishing, for example, when screening at lessons), by introducing the so-called multi-factor authentication (MFA) for logging in to InSIS and Office365. The second factor will be needed when logging in from a new device or after a certain period of time (30-90 days).

How to set up the MFA in Office365

  • We strongly recommend setting up more than one MFA verification method for Microsoft 365 (ideally via SMS and Microsoft Authenticator app) See “Detailed instruction” button below.
  • Do not delete the configured account in the authentication app on your mobile phone and do not uninstall the app; you will need them repeatedly.
  • MFA configured within M365 can also be used to log into InSIS (by clicking the “Microsoft 365 Account (VŠE)” button on the InSIS login page), but not vice versa.

  1. Install the Microsoft Authenticator application on your mobile – for Android or iOS (iPhone, iPad).

  2. On your computer, go to myaccount.microsoft.com, log in using your school account. On the left side of the screen, tap Security Information.

  3. Click the + Add login method option above the table. Choose Authenticating apps and continue through the Next buttons until you see the QR code.

  4. On your mobile, launch the Microsoft Authenticator app, select Add Account, select Work or School Account, and finally select Scan QR Code.

  5. Scan the QR code and confirm with the Approve button. On your computer, click Next to continue.

  6. When logging in to Office365, you are asked to confirm the login in Microsoft Authenticator (you have a data connection) or to write down the code from Microsoft Authenticator (you do not have a data connection).

Detailed instructions

More options for setting up MFA in Office 365

How to set up the MFA in InSIS

  • Do not delete the configured account in the authentication app on your mobile phone and do not uninstall the app; you will need them repeatedly.

  1. Install the Microsoft Authenticator application or a similar application for one-time passwords (TOTP) on your mobile

  2. In InSIS, in Settings for authentication using one-time passwords (OTP), start pairing with the mobile application

  3. Print the generated QR code (it will serve as a backup for recovery)

  4. From the application on mobile, scan the QR code from the screen or from the printout

  5. Complete pairing and activate one-time passwords

  6. Keep the printed QR code page safe

Detailed instructions

If you are already signed in to Office 365, you can quickly sign in to InSIS in the Office 365 sign-in dialog:

Known issues and their solutions

I do not have an MFA set up and it is now required – what to do?

Office365 prompts you to set up the MFA as soon as you sign in again. Instructions and more information can be found here.

I am unable to use the FIDO2 key to authenticate on the station in the classroom or on the school virtual desktop

This verification combination is currently not working, so please use a different verification method. We are working on the issue.

How do I use the temporary access key generated by the Help Desk?

A simple guide is available here.

Setting up/logging in with FIDO2 key does not work in Firefox on the employee computer

Try using the Microsoft Edge browser (can be installed via the Network Installation icon), or ask the Help Desk to reinstall to a new image.

Other issues and their solutions

Schedule

Procedure and course of implementation of secure login (continuously updated)
Date Action
14. 2. 2023 Approved by the VŠE management
24. 3. 2023 ​Mandatory MFA in InSIS and Office 365 for users who already have mandatory MFA in one of these systems.
21. 4. 2023 Mandatory MFA for all lecturers
26. 4. 2023 Mandatory MFA for FMV students
5. 9. 2023 Mandatory MFA for all employees with an employment contract
14. 9. 2023 Mandatory MFA for FIS students
23. 10. 2023 Mandatory MFA for FFÚ students
30. 10. 2023 Mandatory MFA for FPH students
6. 11. 2023 Mandatory MFA for NF students
6. 11. 2023 Mandatory MFA for FM (JH) students